Streamlining SEC Form N-4 and N-6

Situation


  • The team was unable to automatically roll forward its N-4/N-6 reports from year to year—requiring significant time spent locating and updating information.
  • Making changes was a chore since each individual file would need to be updated manually.
  • Each time the team needed to change a document late in the process, the document had to be sent to the printer to EDGARize, which became very costly.
  • Collaborating on statements was a struggle for the team members. They found themselves overwriting each other when trying to use a shared server and wasting time searching for updated information when working on different computers. Moreover, there was no audit trail to show who made what change.
  • The team was required to collect data from multiple departments, and tracking what information had been submitted and what was missing was difficult.
  • Being partnered with a printer meant the company was required to meet the printer's deadlines and were unable to set its own.
  • There was no way to manage the common language across all documents throughout the process.
  • Reviewing the files took a long time because the word processing document needed to be compared to the EDGAR document side by side.

Results


Accurate data in every file

  • With access to a full audit history, the team can see when changes are made to a document, who made them, and what the previous revision said.
  • Instead of checking every email and saved copy of reports to find edits, employees feel assured that their files all contain the same information after a correction is made on a source document.
  • Rolling forward from year to year is simple with Wdesk.
  • Managing common language across documents is no longer an issue because information is linked.

Increased control

  • It's easier to manage the project and view progress being made when documents are accessible to whole teams and individuals.
  • Since the team no longer partners with a printer, it sets its own deadlines and controls the entire process.
  • Because documents are linked, employees no longer waste time making data corrections in individual report files. All deadlines are met.
  • The filing documents now stay in Wdesk, which helps the team maintain full control over the reporting process.

Better compliance


Collaboration made easy

  • The entire team can access and work from one document, which means no more searching across shared drives.
  • The risk of overwriting has been eliminated since only one user can have control of a section at a time.

Results


Accurate data in every file

  • With access to a full audit history, the team can see when changes are made to a document, who made them, and what the previous revision said.
  • Instead of checking every email and saved copy of reports to find edits, employees feel assured that their files all contain the same information after a correction is made on a source document.
  • Rolling forward from year to year is simple with Wdesk.
  • Managing common language across documents is no longer an issue because information is linked.

Increased control

  • It's easier to manage the project and view progress being made when documents are accessible to whole teams and individuals.
  • Since the team no longer partners with a printer, it sets its own deadlines and controls the entire process.
  • Because documents are linked, employees no longer waste time making data corrections in individual report files. All deadlines are met.
  • The filing documents now stay in Wdesk, which helps the team maintain full control over the reporting process.

Better compliance


Collaboration made easy

  • The entire team can access and work from one document, which means no more searching across shared drives.
  • The risk of overwriting has been eliminated since only one user can have control of a section at a time.

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