- Why Wdesk
Noodles & Company - SOX Testimonial
Carrie Hart, Senior Director of Financial Reporting & Compliance: We have setup our risk control matrixes and a lot of our narratives in Workiva so we have, again, one repository to keep all that information and keep it current every quarter. Then to start collecting our data and our sign offs of different meetings and documentation that things happened so when we do need to be tested by a third party we will pass with flying colors. We have it all in there it is just a matter of refining it and being ready for the third party audit.
We had Workiva implement our very first product from all of our Excel files and we had some flow charts and we had Workiva do the implementation. I was thinking just based on other software implementations “Oh this is probably going to take a month” they had it done in two days. It was amazing. They sent us an email saying it was ready and I was thinking, “Oh they just must mean like the first document.” Oh no they meant the entire thing was all in there. All the risk control matrixes the flowcharts were built and everything and it was all perfect.
We have gotten our external auditors in there, we’ve gotten our general counsel, our CFO so a lot of the review happens within the software and it becomes the one place where everybody can know which document is live, it gets rid of the redundancy of paper and who owns the live document, and here’s a Word version over here.
It is very user friendly. It is sort of like Facebook or Amazon, no one ever taught you how to use those two and so I find Workiva is very similar to that. If you click around you can find exactly what you need, it is very user friendly.
We are looking at the exact same document, as somebody makes a change we can see exactly where they made it they can make comments and so we don’t have very much confusion on which is the current working document and that has helped us a lot with all the different hands in the pot. We are starting to bring in our Finance team and the rest of our Accounting team getting them as reviewer licenses and contributor licenses where it warrants it.
Melissa Bracken, Technical Accountant: Wdesk helps us with being a really small group in that we have everything, we are pretty good at communicating, but when somebody gets pulled away for something it is easy to just go in and see where you are at. As well as, we are both always in the document at the same time because there is so much to get done and that you can break it down by section and you can both be in there at the same time and still get things done. It is hard with a small department as far as review goes to really evidence that so with using data collection we found a way to be able to say ok it came in we received our data collection on this date and then Carrie looked at it on this date. Having that kind of documentation, which is helping us with SOX as well because we did not have that before.
Carrie Hart, Senior Director of Financial Reporting & Compliance: I think the investment you guys make in listening to your customers is tremendous and it goes a long way. The attention that we get is amazing and we feel grateful that you guys listen to us and if we have an issue or a concern or an idea everybody is open to it. I would absolutely recommend Workiva to any company thinking of going public or who is already public.