Losing your work in a computer crash

Losing your work in a computer crash
January 5, 2015

We’ve all been there: an important document has been in the works for days or months, and it’s almost done—when the unthinkable happens. A hard drive fails, or a thumb drive gets misplaced, and it’s all gone.

Losing your work can be devastating. It’s not just about the time you spent on it—it’s also about lost momentum and missed opportunities.

Here’s the good news: you’re not alone.

Even the best and most successful companies have lost vital work. Pixar is one recent example, having nearly lost Toy Story 2 in its entirety due to one employee’s mistake. Thanks to a backup copy made by a technical director, we were all able to enjoy the antics of Buzz Lightyear and his friends without ever knowing that anything went wrong.

People are human. Mistakes happen. So what’s a company to do? The answer lies in the cloud.

More than just a silver lining
Cloud services offer companies, and their executives, the opportunity to rest easy. They allow entire teams to collaborate in real time on the same documents with a complete history of changes—and work is always saved and tracked.

In Pixar’s case, both the company and the animator involved could have suffered innumerable damages from just one errant click of a button. Ensuring that all work is backed up isn’t just a helpful feature, it’s an essential component to a thriving workplace.

No more guesswork
Don’t lose out on important documents, or worse—consumer and investor trust—because of a computer crash. Start by choosing a set of trusted cloud services, then train your team on how to use them. You can protect your company with these simple steps:

  • Share. Make sure everyone who creates documents knows how to share each change in your cloud-based systems.
  • Find a solution that automatically saves. We're all busy—don't lose all your hard work because you forgot to save.
  • Communicate best practices. Celebrate those in your organization who are doing it well. Share best practices, so everyone can benefit.

When your data is backed up in the cloud, you don’t have to guess whether or not your work is safe—you’ll know.

Cloud security is no joke
Some companies haven’t taken the plunge into cloud services because they’re concerned about security, but there is no need to be. Read more about why companies choose the cloud here.

If you want to learn specifics, ask your cloud service companies about its security policies, and find out what steps it takes to keep your data safe.

The best is yet to come
Organizations of all sizes face scrutiny every day from consumers, investors, and regulatory bodies. Taking the necessary steps to keep information safe makes sense for companies and the people who trust them with their data. Cloud storage and systems can help boost confidence both internally and externally and act as big step toward a more secure future for both your organization and the people you serve.

Mike Sellberg

About the author

Mike Sellberg is Executive Vice President and Chief Product Officer at Workiva. He is the former EVP and CTO at iMed Studios and the former Divisional General Manager at Engineering Animation, Inc.